2025 NANOS Bylaws Proposed Amendments Announcement

Dear Colleagues:

The NANOS Bylaws Committee and Board of Directors have reviewed the Bylaws and propose the following amendments. Below is an overview of the updates.

1. Article VIII, Section 2, Subsection 2: to reflect the revised term for the EIC. 
   Reasoning for changes: This change is necessary due to the recent experience of editor turnover, which has highlighted the need for a shorter initial contractual period. Additionally, it was suggested that the duties of the EIC be removed from the bylaws, as these responsibilities are better suited for the EIC contract.
2. Article IV, Section 1 and Article V, Section 2: to remove the EIC from the Board to preserve the journal's editorial integrity and ensure separation of duties between the EIC and the Board.
   Reasoning for changes: Removing the Editor-in-Chief (EIC) from the Board ensures clear and unbiased oversight, clarifies responsibilities, and improves governance practices. It maintains the integrity of editorial decisions by reinforcing independence, enhances transparency and accountability through streamlined communication, and allows the EIC to focus on editorial excellence. This change strengthens governance and preserves the journal's editorial integrity.

Pursuant with Article VII, the voting window for the abovementioned amendments will commence online from April 21 - April 30, 2025. 

ARTICLE VII – AMENDMENTS
These Bylaws may be amended, altered or repealed by a two-thirds vote of those members present and voting at a membership meeting or, if the vote is conducted by electronic ballot, by a two-thirds vote of those members who cast a ballot, provided that any proposed amendment 1) has been submitted in writing to the Executive Board and 2) notice thereof has been provided to each Fellow and other Voting Member at least one month prior to the date on which it will be voted upon. Bylaw amendments may be proposed only by Members of NANOS who are eligible voters as defined by these Bylaws. 

ARTICLE II - MEMBERSHIP
Section 12 - Voting and Holding Office in NANOS
Only Members in the following classes of Membership are entitled to vote on any matter in person or by proxy during any Annual or Special Business Meeting of the Society or by electronic voting, as provided in Article III, section 6: Fellows, International Fellows, Active Members, International Active Members, Senior Fellow Members, and those Senior Members who had voting privileges in their most recent previous category of Membership. NANOS Fellows and
Members who have the right to cast votes in person or by proxy or electronically will be designated as “eligible voters” and the group of eligible voters may be referred to as the “Voting Membership” in these Bylaws and in official Society documents. Voting privileges may be suspended at the discretion of the Executive Board if an eligible voter is found to be in violation of the NANOS ethics statement.

Respectfully submitted,

NANOS Bylaws Committee and NANOS Board of Directors

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